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Fundraising resources

Fundraising resources

Whether you’re organising a bake sale at school or being sponsored for a challenge, we have the tips and tricks you need to reach your goal.

Kickstart your fundraising

Begin your fundraising journey today and download your free Fundraising Pack. It's crammed full of tips and tricks to help you get your fundraising underway.

Get your Fundraising Pack

Next, get in touch to tell us your plans. 

Useful fundraising downloads

We've created some downloadable guides and templates to help get your fundraising off to a great start.

Note: the following guides are all PDFs that will open in a new tab when you click them. From there, you can download or print them by using the icons on the top right of the screen.

How to send in your fundraising 

However you donate, please tell us about you and your fundraising – we love to know more about our generous supporters.

The important stuff

Here are some things to consider to help you plan a safe, legal and successful fundraising event. 

First Aid

When considering what type of First Aid you may need for your event, it is worth asking yourself these questions:

  • Who is this event aimed at, including their ages?
  • How many people am I expecting?
  • What risks may be involved with the event and activities I have planned?
  • How long will my event last?
  • What is the weather likely to do?
  • Is the venue located close to medical facilities?
  • What facilities are available there?

But don’t be daunted, as a medical organisation like St John’s Ambulance will be able to give you advice about what type of First Aid you should have at your event.


If your event is open to members of the public, you will need Public Liability Insurance. Check with the venue first, as they may already have insurance that covers your event.


There are some activities that require a licence, such as:

  • Collecting money in a public space
  • Raffles, lotteries or auctions
  • Serving alcohol
  • Entertainment, including playing recorded music
  • Displaying banners in public areas.

This list doesn’t include everything, so contact your local authority who will be able to advise you which licences you need.


If you will be serving food, the Food Standards Agency provides guidelines for preparing, handling and cooking. And if you will be using a caterer, you will need to ensure they have a Food Hygiene Certificate as well as Public Liability Insurance.

Cash Handling

Here we have provided some advice for keeping money safe at fundraising events:

  • Wherever possible have two people present when money is being counted
  • Cash should be collected in a secure container or secure collection box
  • When carrying money around remain vigilant. Choose a safe route and try to ensure you have someone with you
  • If someone does demand the cash, do not put up a fight, hand over the money and report the matter to the police at the earliest opportunity
  • Bank money as soon as possible.


Here’s how to keep it legal:

  • In order to collect money, you must get permission from whoever is responsible for the site
  • Street collections and door to door collection are illegal without a license. Speak to your local authority
  • To collect on private property, such as a shopping centre or train station, you will need permission.


If children will be present at your event, ensure they have permission to take part from a parent or guardian and that they are properly looked after. Adults looking after children should have carried out appropriate checks. For guidance, see the Government’s Disclosure and Barring Service (DBS) information.

Contractors and suppliers

If you use external suppliers to provide equipment and services at your event, ensure that you use a reputable company. Ask to see a copy of their Public Liability Insurance and risk assessment in advance. If anything looks unsafe on the day, stop the activity immediately.

Health and Safety and Risk Assessments

It is important to follow the professional advice of equipment manufacturers and staff supervising any facilities. It is also best practice to carry out a risk assessment to demonstrate that you have considered any risks around your event and have taken the necessary actions to avoid them. Help and guidance can be found at the Health and Safety Executive.  

Place2Be cannot accept liability for any loss, damage or injury to yourself or anyone else as a result of taking part in a fundraising event organised in aid of Place2Be.

Publicity materials

Please ensure that all materials promoting your fundraiser specify that it is ‘in aid of’ Place2Be (and any other charities you may be supporting).

Raffles, lotteries and prize draws

There are strict legal requirements around organising raffles, lotteries and prize draws. More information about these can be found at the Gambling Commission. As a rule:

  • If you are planning a raffle (or any other game of chance) as part of your event, and are only going to sell tickets at the event, you should not require a licence.
  • However, if you wish to sell tickets in advance, or to people not attending the event, this would require a licence.

Data Protection

Ensure that any electronic or paper records you keep about people involved in an event comply with data protection law. As a general rule, don’t keep information about people any longer than you need to, and don’t share information or data about someone without their permission. Full information can be found at the Information Commissioner’s Office.

Any questions?

If you have any questions or would like to discuss anything, please call our friendly Events Team on 020 7923 5500 or email:events@place2be.org.uk. We’re here to help make your event a huge success!